Organizational Set up

4. Organizational Set Up For Implementation:

1)    Western Ghats Cell.

      The Western Ghats Cell in the Planning and Economic Affairs Department is in charge of coordinating the implementation of the programme with special reference to release of funds, issue of guidelines and clarifications, monitoring and evaluation of the programme and reporting to Government of India. The Cell will monitor both the quality of the programme as well as physical and financial progress.

Role of WGDP Cell


1.    Communication of District wise allocation.

2.    Consolidation of profile projects and action plan from the districts based on the recommendation of DLCC.

3.    Recommendation of projects and Annual action plan.

4.    Fund release and utilization.

5.    Monitoring and Evaluation.

6.    Administrative Support.

7.    Linkage with Districts, Planning & Economic Affairs Department (GOK), Planning Commission (GOI).

8.    Organization of special reviews and monthly reviews.

2)    District Level Co-ordination Committee (DLCC):

      The District level Co-ordination Committee would function with the following members.

1)        District Collector                                                                  -    Chairman.

2)       Principal Agriculture Officer                                                  –    Member.

3)       District Soil Conservation Officer                                              Member.

4)       District Soil Survey Officer                                                    –    Member.

5)       District Animal Husbandry Officer                                        –    Member.

6)      District Officer, Dairy Development                                       –    Member.

7)      Divisional Forest Officer                                                         –    Member.

8)      Project Director, Poverty Alleviation Unit                             –    Member.

9)      Executive Engineer, Minor Irrigation                                      –    Member.

10)    Deputy Director, Economics & Statistics                                   Member.

11)    District Social Welfare Officer                                                –    Member.

12)    District Mission Co-ordinator, Kudumbasree                              Member.

13)    Deputy Director, Panchayats                                                  –    Member.

14)   Project Officer Integrated Tribal Development Programme        –   Member.

15)    District Scheduled Cast Development Officer.                      –    Member.

16)    District Planning Officer                                                        –     Convener.  

The role of the District level Co-ordination Committee is:

1.      Recommendation of cluster of watersheds for treatment

2.      Recommendation of PPR

3.      Approval of DPR

4.      Approval of Annual Action Plan of approved DPR

5.      Monitoring and review of WGDP

6.      Approval of SC/ST projects

7.      Approval of foot bridge projects

8.    All decisions related to use of interest accrued in the project for the use of maintenance of assets and natural resource management.

9.     Approval of accreditation of NGO for implementation of schemes on the basis of the decision taken by the Grama Panchayat Committee concerned.

 District Planning Office (DPO)

  1. Project co-ordination, review and monitoring.
  2. Project administration.
  3. Arrangement for capacity building.
  4. Financial management.

3)    District Level Technical Committee (DLTC)

A District Level Technical Committee (DLTC) for WGDP chaired by District Planning Officer with the following members will be constituted for vetting of WGDP profile project report (PPR), Detailed Project Report (DPR), action plan and issue of technical sanction before the approval of DLCC and monitoring and review. The members are:

a.      Deputy Director of Agriculture (watershed)

b.      Assistant Director, Soil Survey

c.      Executive Engineer, MI

d.      One expert on watershed selected by DLCC

e.      Dy. DPO.

f.       District Animal Husbandry Officer.

g.      Executive Engineer LSGD.

h.      Deputy Director Diary Development. 

i.       District Soil Conservation Officer (Convener).

The DLTC members may also visit the watersheds for finalization of selection.


Role of District level Technical Committee (DLTC)


  1. Vetting of PPR and DPR
  2. Vetting of Annual Action Plan
  3. Issue of Technical sanction
  4. Selection of cluster of watershed based on field visit
  5. Monitoring and Review


4) Deputy Director of Agriculture (Watershed)


  1. Co-ordination of PPR and DPR preparation in the District.
  2. Monitoring and review of watershed projects
  3. Recommendation of Annual Action Plan

Block Level Co-Ordination Committee : Block Level Co-Ordination Committee will function with the following members. 

  1. Asst.  Director of Agriculture - Chairman
  1. Senior Veterinary Surgeon
  1. Asst. Exe. Engineer (MI.)
  1. Asst. Exe. Engineer (LSGD)
  1. Dairy Extension Officer
  1. Soil Conservation Officer (Convener)



4(a) Assistant Director of Agriculture (Block level)


1.    Co-ordination of PPR and DPR & preparation of watersheds in the block.

2.    Co-ordination of preparation of annual action plan of the projects at block level.

3.    Monitoring and review.

4.    Co-ordination of WDT in the block.



 5) Grama Panchayats:

     The Grama Panchayat is responsible for preparing the detailed project report for implementation under the guidance of the Watershed Development Team and implementation is done by Watershed Committee and Agricultural Officer.   The functions of the Grama Panchayat are:

(1)   Preparation of watershed Management Project report as per the guidelines and in accordance with the principles laid down by the DLCC, and with the full participation of the farmers.

(2)   Securing the contribution of beneficiaries.

(3)   Involving the beneficiaries in the implementation.

(4)   Converging of other programmes with the WGDP Action plan

(5)   Making arrangements for monitoring and evaluation

(6)   Conducting Social audit through an approved NGO

(7)   Replicating the project in the remaining portion of the Gama Panchayat in a phased manner using plan funds.

(8)   The Secretary of Watershed Committee will be responsible for the following tasks of the projects implemented by the Panchayat directly.


a.    To assist the Agricultural Officer for convening meetings of the Grama Sabha,  Watershed Committee for facilitating the decision making process in the context of watershed development project.

b.    Taking Follow up action on all decisions.

c.    Maintaining all the records of project activities and proceedings of the Grama Panchayat, Watershed Committee and other institution of the watershed development project.

d.    Ensuring payments and other financial transactions.

6) Watershed Community (Watershed Grama Sabha):

This is the General Body of the residents of the watershed as well as farmers who own land within the watershed area. Its functions are:

(1)   Discuss local problems and possible solutions based on available data and arrive at consensus on the priorities.

(2)   Mobilize the contribution of the beneficiaries to the programme.

(3)   Ensure full beneficiary participation in the implementation.

(4)   Decide on locations of public assets created as part of the programme.

(5)   Sort out problems, which may arise during implementation.

(6)   Conduct social audit of the programme every six months.

(7)   Selection of beneficiaries

The Watershed Community should meet at least four times a year. The minimum quorum required is 10% of the members.

7) Watershed Committee (WC):

The Watershed Committee is the executive arm of the watershed Community. Its membership should be as follows:

(1)   10 farmers from the watershed Community identified in a general body meeting through draw of lots may be selected.

(2)   Two representatives of Neighbourhood Groups NHGs/ SHGs from the Watershed Community

(3)    Standing Committee Chairperson (Development).

(4)   All officials of the Working Group on Agriculture and allied sectors and Poverty Reduction. LSGD Engineer, NREGS- overseer, CDS chairperson, Veterinary Surgeon.

(5)   Elected members from the Wards in which the watershed falls.

(6)   The President of the Grama Panchayat will chair the watershed Committee and the Agriculture Officer will be its Convener.

Functions of the Watershed Committee:

1.    Act on behalf of the watershed Community.

2.    Preparation of beneficiary list for final approval of Watershed Community.

3.    Collecting beneficiary contribution.

4.    Coordinating with beneficiaries to sort out problems that may arise during implementation.

5.    Verification of the quality of work through social audit.

6.    Approval of completion reports of various items of work.

7.    Regular monitoring of the implementation.

The Watershed Committee shall meet every month and keep a record of its discussions and decisions.

Grama Panchayat

1.    PIA of the project

2.    Guidance in the project preparation

3.    Project implementation

4.    Project sustainability.



 Agricultural Officer, Krishi Bhavan


1.    Preparation of PPR, DPR and annual action plan with the support of TSOs and WDT.

2.    Basic data collection, PRA etc.

3.    Project implementation.

4.    Project sustainability.

8) Watershed Development Team (WDT):

The Watershed Development Team, which would be constituted at the Block Level on contract basis by meeting salary from the administrative cost of PIA having 3 expert members, 2 members with expertise in agriculture/agriculture engineering and one in social mobilization, who works under the Assistant Director of Agriculture for supporting the Watershed Projects at Panchayat Level.   The remuneration will be Rs. 12000/- per month and Rs.1000/- as TA for agriculture experts. Social mobiliser will be paid Rs. 10,000/- per month (as per G.O. (MS) No. 36/2012/LSGD dated 15.02.2012.).


District level selection committee consisting of the following officers will select the WDT.

1.    District Collector (Chairman).

2.    Principal Agricultural Officer (Member).

3.    District Soil Conservation Officer (Member).

4.    Executive Engineer MI/LSGD (Member).

5.    District Social Welfare Officer (Member).

6.    District Planning Officer (Convener).



9) Accredited Non-Governmental Organizations (NGOs):

Grama Panchayat may decide on selecting dependable Non-Governmental Organizations (NGOs)/ Voluntary Agencies who have the infrastructure, commitment and vision for intervention in developmental activities in Western Ghats region as NGO’s for implementing projects under WGDP. A panel of accredited NGOs may be prepared by the District Level Co-ordination Committee based on the list available with SLNA or the following criteria may be fixed.  Legal entity in the selection of Voluntary Organization as PIA should be

1.    Should have a legal entity of at least 5 years standing experience.

2.    Should have at least 3 years field experience in the area of community based natural resources management and livelihood development.

3.    Should not have been black listed by CAPART or any other department or Govt. of India or State Government.

4.    Should be equipped with a dedicated multidisciplinary team with Gender balance.

5.     Should furnish 3 years Balance Sheet, Audited statement of accounts and Income Tax returns.  All accounts of organization should be up to date.

6.    Should furnish the profile of its Board of Directors.

7.    Should have successfully implemented projects independently. 

8.    In any case not more than 3 projects at a time in a District will be implemented by Non-Governmental Organizations subject to a maximum of 5 projects at state level. 

9.     Selected PIAs will sign a contract with the District Collector that will spell out well defined annual outcomes/outputs against which the performance of each PIA will be monitored each year and evaluated on regular basis by institutional evaluators from a panel approved by SLNA/Planning Commission at Central Level.




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Western Ghats Cell
5th Floor, Annex-1 Building, Room No. 505 C
Secretariat, Thiruvananthapuram-01
Kerala State

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