Guidelines

Sector Priority:

The overall sector priority of investment under WGDP in the state will be as follows;

1.    Watershed Development                                                              -           80%

2.    Forestry                                                                                        -           10%

3.    Other Activities (Admin, research, training, M & E, etc)              -          10%

Focus Activity:

The main focus of WGDP is integrated development of watersheds within the Western Ghats area, keeping in view the over-riding priorities of eco-restoration and eco-preservation.

Cost Norms and Allocation for Components:

Projects proposed under WGDP should follow the following cost norms for various components;

Watershed Development Projects:

The unit cost norms for watershed projects is @ of Rs. 15000/- hectare which is to be bifurcated into Development Component (81% of Total Project Cost) and Management component (19%)

The Development component is to be further allocated as follows:

a.       Natural Resources Management                                       73%

b.       Production Systems Management                                    5%

c.       Livelihood Support Systems                                             3%

Natural Resources Management:

The Component includes activities for conservation and development of natural resources namely land, water and vegetation. Structural and vegetative measures for soil, moisture and water conservation, drainage line treatment, checking of land degradation, rejuvenation of water sources, rainwater harvesting, and micro irrigation measures are some examples of activities under this component.

Production System Management:

This component includes testing and demonstration of low cost technologies in agriculture and allied activities for increasing production and productivity and for value addition and diversification or production system like horticulture, agro-forestry, integrated household production system, Animal husbandry, Aqua Culture  etc,

Livelihood Support System:

This component includes activities for improving income, from existing as well as of new individual/group activities and micro enterprises.The Management component (19%) is to be distributed as follows (while calculating management component, project cost of WGDP funds alone will be considered)

                                        i.    Awareness, Training, Community organization                        -        2.0% (1.0% 1st year,0.5% 2nd year,0.5% 3rd year)

                                        ii.    DPR preparation                                                                      -        1.5% (1st year)

                                       iii.    Baseline data collection, PRA,PPR preparation                      -        2.5% (1st year)

                                       iv.    Audit Fee                                                                                -         0.5% (3 years)

                                        v.    Administrative cost of PIA                                                      -         7.5% (3 years)

                                       vi.    Documentation                                                                      -         1.5% (.5% each year)  

                                      vii.    Co-ordination, Consolidation, Evaluation and                       -         1.5% (3years)

                                                          Monitoring at block level                  

                                    viii.    Monitoring and operational cost at DPO level                       -         1.0% (3 years)

                                       ix.    Design of Structure and DPR preparation/ Monitoring/

                Supervision/Measurements of NRM Works by          -         1.0% (3 years)

                            District Soil Conservation Office                                                                                                                                

(If the Soil Conservation Office fails to perform the duties DLCC may decide the agency)

 

Livelihood Support:

Separate provision for Livelihood Support Programmes will be discontinued. This component will become part of the programme for integrated development of watersheds selected for treatment under WGDP. However Livelihood Support Sector, implemented as a separate component from 2002-2003 through KUDUMBASREE to implement livelihood support programmes for women below poverty line, will continue.

Promotion of Water Harvesting Structures:

Appropriate technologies for water harvesting especially rainwater harvesting in watersheds have to be made an integral component of a watershed management project funded under WGDP. Only technology appropriate to the region may be used for rainwater harvesting. Projects for development of micro drinking water and irrigation schemes and community structures for water conservation would be promoted.

Working Modality:  

Project funding and resources pooling for sustainable, demand driven and location specific intervention programmes of watershed Communities, Panchayati Raj Institutions and technical support through Voluntary Organizations in micro watersheds of Western Ghats region would be working under WGDP.

Project based funding: A Project based Approach would be followed in programme funding. WGDP project cost should be shared as follow.

1)    WGDP Funds                            -           80 %

2)    PRI / Other Source                   -           10 %

3)    Beneficiary                              -           10 %

The beneficiary contributions shall be a minimum 10% of the cost of NRM works executed on private lands only. However, in case of SC/ST, small and marginal farmers, the minimum contribution shall be 5% of the cost of NRM works executed on their lands.  However, for other cost intensive farming system activities such as Aquaculture, Horticulture, Agro-forestry, Animal Husbandry etc on private land directly benefiting the individual farmers, the contribution of farmers will be 20% for General category and 10% for SC& ST beneficiaries and the remaining cost of the activities i.e. 80% for the General and 90% for SC/ST category will come from the project funds subject to a maximum limit of an amount equal to double of the standard unit cost norm for Watershed Development Project.

Example:

a)    Assuming the total cost of farming system activity/intervention

 

Cost of farming system activity to be met from Project fund (@ Rs. 15,000/ha project unit cost)

 =

 

 

Rs. 35,000

 

(General Category)

=

 

Rs. 30,000

 

(SC/ST)

=

Rs. 30,000

 

Farmers’ contribution

(General category, 20% of 30,000)

=

 

Rs. 6,000

(SC/ST, 10% of 30,000)

=

Rs. 3,000

 

b)    Assuming the total cost of farming system activity/intervention

Cost of farming system activity to be met from Project fund (@Rs. 15,000/ha project unit cost)

 

=

 

 

Rs. 20,000

 

(General Category)

=

Rs. 20,000

(SC/ST)

=

Rs. 20,000

 

Farmers’ contribution

(General Category, 20% of 20,000)

=

Rs. 4,000

(SC/ST, 10% of 20,000)

=

Rs. 2,000

 

Farmers’ contribution in such case would be acceptable in cash at the time of execution of works.

Beneficiary Share: The Watershed Committee and the SHGs associating with the implementation of the project will have to ensure mobilization of the contribution of beneficiary/community. The WC can resort to suitable measures for mobilizing the beneficiary share in cash or as labour participation. For community projects, beneficiary share should not be insisted. 

Allocation of funds to Districts : Allocation of funds to districts for integrated development of micro watersheds in Western Ghats region will be done on the basis of the following non-technical and technical parameters and weightage assigned  as given in brackets;

Non - Technical

1. Per Hectare Investment                              (25 %)

2. Per Capita Investment                                 (20 %)

3. SC/ST Population                                         (25 %)

4. Area under Western Ghats                          (20 %)

5. Backwardness                                              (10 %)

Technical

6. Slope                                                           (30 %)

7. Infiltration                                                   (15 %)

8. Erosion                                                        (15 %)

9. Depth                                                           (21 %)

10. Rainfall                                                       (6 %)

11. Land Cover                                                 (13 %)

Integration with IWMP

Duplication of watersheds selected for treatment should be avoided and a certificate from the nodal officer of IWMP in the district should be made essential before selection of cluster of watersheds.

Capacity Building Strategy

Capacity Building in Watershed development project to Agricultural Officers and Assistant Directors of Agricultural Department, Middle Officers of District Planning Office can be done by packages of SAMETI Thiruvananthapuram.  The user groups and others who need training in NRM activities can be trained in Soil Conservation Training Center, Chadayamangalam.  The other awareness training programmes can be chalked out in consultation with Deputy Director of |Agriculture, (watershed). The Senior Officers of the Planning Office and Western Ghats Cell can be trained in Central Soil & Water Conservation Training and Research Centre, Ootty.

Selection of watershed for Implementation of Projects:

The DLCC would be responsible for selecting the watersheds for implementation of projects under WGDP. It has to adhere to the following steps.

(1)   District perspective watershed plan should be prepared for identification cluster of watersheds for treatment on priority basis.

(2)   Before final selection of watersheds, the DLTC chaired by DPO has to visit the cluster of watersheds identified for treatment.

(3)   Divide the cluster into watersheds of approximately 500 Ha at Grama Panchayat Level and study the priority watersheds as fixed by the Soil Survey Department. This priority may be re-verified on the basis of technical parameters.

(4)   Prepare a status report on implementation of watershed development programmes by different government department/agencies, local government in the district.

(5)   Watersheds overlapping in different Grama Panchayats may be avoided for treatment under WGDP. It may be taken up under Decentralized Planning through Block Panchayat or IWMP. If no funds are available under decentralized planning or IWMP alone, it may be taken up under WGDP. In such cases PIA will be that Grama Panchayat with maximum area under the cluster of watersheds.

(6)   Based on the steps mentioned above identify areas to be taken up for project implementation as follows:

a)    Watersheds with significant portion of land actually possessed and cultivated by tribal should be given the first priority.

b)    Other watershed may be selected on the basis of the following criteria

                                     i.        Per Capita own income:                      -           25 % weightage

                                    ii.        SC/ST population:                               -           25 % weightage

                                   iii.        Agriculture labour population:            -           50 % weightage

A meeting of the priority Grama Panchayats may be called by the DLCC in which the Agriculture Assistant Director and President of the concerned Block Panchayat, Agriculture Officer and President of the Grama Panchayat proposed to take up the project are to be invited. In the meeting the guidelines of WGDP, the process of project preparation, the obligations of the Grama Panchayat and other organizational structures should be clearly explained and the final list approved, after excluding the Panchayat if any which are not interested in the project or which do not agree to meet the conditions stipulated in the guidelines.

Project Proposal Format:

Project proposals for Integrated Development of micro watersheds selected for WGDP funding should be prepared within 3 months and contain the following essential components;

1.    Need for the project

2.    Description of the watershed with area, location, slope soil, terrain relevant maps.

3.    Household characteristics, occupational pattern, land holding pattern, land use and cropping pattern of the watershed.

4.    Major objectives of the project

5.    Major problems of soil, water, land management, livelihood problems in the watershed

6.    Sector-wise description of major interventions/programmes proposed in the project with time frame for action.

7.    Indicator of outputs/physical targets

8.    Specific success criteria (Quantified parameters of Result Based Management (RBM) of the project.)

9.    Cost details table indicating expenditure for;

a)    PRA Exercise/Baseline data.

b)    Awareness Training, Exposure visit etc.

c)    Sector wise breakup of activities/Programmes

d)    Consultancy for Watershed Development Team

e)    Documentation

f)     Administrative Cost of PIA

10.   Phasing of financial allocation over the project period.

11.   Annexures

1)    Resolution of GP for taking the project.

2)    Resolution of GP to share 10% of project cost.

3)    List of major public assets in the watershed

4)    List of programmes of department/agencies in the watershed area

5)    Table of financial and physical targets of the programme

6)    Table of sector-wise break up of cost

7)    Activity chart with time frame

 [NB: Project Report to be prepared in English]

Reference Documents:

The following documents have to be used for preparation of watershed development project under WGDP and the offices concerned have to make the documents available for reference to agencies authorized by the Grama Panchayat.

a)    Watershed Master Plan and appraisal reports from the District Perspective Watershed plan.

b)    Watershed Development Reports of Grama Panchayat

c)    Development Report of Grama, Block, District Panchayat

d)    Toposheets with District Soil Survey Officers

e)     Cadastral maps with Survey/Village Offices

f)     Panchayat level resources maps

g)    Secondary data available in Taluk Statistical Offices/District Offices of department of Economic & Statistics.

Preparation of DPR

v DPR preparation is a crucial activity of the project which is to be facilitated by the Watershed Development Team (WDT) for an identified Watershed.  The technical inputs in the form of resource maps and cadastral maps have to be made available at local level.  It is necessary to capture the entire database of DPR in a systematic manner as a structured document at the initial stage within 3 Months.

v DPR preparation requires a strong PRA exercise and comprehensive beneficiary level database separately   for private land and community land development with linkages to the cadastral database.  This will facilitate spatial depiction of the action plan.  The DPR should include, among other things, the following: 

a)    Basic Information on Watershed including rainfall, temperature, location (including geographical coordinates), topography, hydrology, hydrogeology, soils, forests, demographic features, ethnographic details of communities, land-use pattern, major crops & their productivity, irrigation, livestock, socio-economic status etc. 

b)    Details of expected/proposed User Groups & Self Help Groups, master tables for private land/common land activities, contribution to watershed development funds, information on soil and land-use, existing assets related to water harvesting, recharging and storage etcneeds to be provided plot-wise. 

c)    Problems Typology of the Watershed including an account of the major problems requiring intervention from the perspective of enhancing livelihood potential/carrying capacity as well as conservation and regeneration of resources. 

d)    Description of Proposed Interventions (physical and financial, including time-table of interventions) along with technical details and drawings certified by the WDT.

e)    Detailed Mapping exercises. 

f)     Institutional mechanisms and agreements for implementing the plan, ensuring emphasis on participatory decision-making, equity and sustainability of benefits, and post-project sustainability. 

g)    Expected Outcomes and Benefits, especially with respect to livelihoods for different segments, benefits to women and regeneration/conservation of resources, etc.

v  The DPR will be prepared by the PIA in consultation with WDT for integrated development of the watershed area with active participation of the Watershed Committee (WC).  The WDT should utilize various thematic maps relating to land and water resources in the preparation and finalization of the DPR.  This DPR shall necessarily include the clear demarcation of the watershed with specific details of survey numbers, ownership details and a map depicting the location of proposed work/activities for each year. 

v  The DPR will be arranged into various layers on GIS as a monitoring, management, accounting and analytical tool besides serving as a source of information and a link to the state level data cell in Western Ghats Cell.  The DPR may be summed up using a standard planning tool such as Logical Framework Analysis (LFA) that includes goals, purpose, outputs, activities, inputs, challenges and measurable indicators of progress. 

v  The overall responsibility for the preparation of a technically sound and high quality DPR would lie with the Project Implementing Agency (PIA).  After approval by the Gram Sabha, the PIA shall submit the DPR for vetting by DLTC through Block Coordination Committee.  The mechanism of approval by district level Co-Ordination committee/ collector may continue to prevail. 

v  Each watershed has unique characteristics and problems.  Its treatment and management would therefore require careful consideration of various site specific factors like topography, nature and depth of soil cover, type of rocks, water absorbing capacity of land, rainfall intensity, land use etc.  All works must be planned in a location-specific manner, taking into account the above factors along with local demands and socio-economic conditions of the watershed. 

v  The ridge-to-valley principle should be adopted the implementation of Watershed. 

Process for Preparation of the Plan and Implementation:

Profile Project Report should be prepared by DLTC and PIA.  Watersheds overlapping in different blocks may be avoided for treatment under WGDP.   PPR should be vetted by DLTC/DLCC.  Implementation should be done only after the approval of DPR.  

(1)   Meeting of Watershed Community

 A meeting of all the households with in the watershed as well as of landholders will be held as the first step. This meeting should be convened after elaborate publicity, house visits by volunteers and adequate awareness creation. This meeting should be called by the Grama Panchayat in the presence of an expert team deputed by DLCC and the process monitored. The model agenda is as follows:

Explanation of the concept of Watershed management.

Explanation of WGDP and its guidelines.

Discussion on the role of the Watershed Community including question and answer sessions.

Selection of the Watershed Committee.

Discussion on the role of the Watershed Community and Modalities of functioning.

Decision on the next steps to be taken like PRA, Consultation with farmers, discussion of action plan etc.

 An exhaustive socio economic database on the selected watersheds has to be generated. This should also include technical data on to natural resources. The existing data should be collected from different available sources. Where Panchayat                                                                         

Resource maps are available they should be fully utilized. Gaps in data may be filled by assigning responsibility to the respective agencies by DLCC.                  

PRA should be conducted to identify the problems and possible solutions and priorities, based on the perceptions of the local people. PRA should focus on issues related to natural resources management including agricultural production, poverty, infrastructure development etc. The PRA should be conducted by an NGO/reputed govt institution identified by the DLCC from the empanelled list.

Based on the baseline data and the PRA results the Watershed Development Team and Watershed Committee would prepare draft project which would have components of watershed management, infrastructure development. Provision of minimum needs and reduction of poverty.

The Assistant Director of Agriculture who is the block coordinator will coordinate the vetting at Block level.

The draft projects of all the selected Grama Panchayat should be circulated to them with a request to identify components, which they have to fund from their sources.

The Assistant Director of Agriculture may forward the project to the Deputy Director Agriculture (Watershed) for vetting by the DLTC.

The final approval is given by the DLCC on scrutiny.

A copy of the approved DPR may be sent to Western Ghats Cell for fund release and also to SLNA for information.

As the next step the Action Plan should be discussed in the Watershed Community as well as in the watershed committee and the roles and responsibilities of varies stakeholders including contribution finalized.

Project Implementation:

Block level Assistant Director of Agriculture will be the Coordinating Officer at block level.

The Grama Panchayat will be prioritized through the Department of Soil Survey and Soil Conservation. From the list of Watersheds in the Grama panchayat,  the DLCC will select the Watershed for treatment under WGDP. Watersheds overlapping in different Panchayats may be avoided as a general rule. In cases where such Watersheds are selected, the Grama Panchayat with maximum area under the selected Watershed will be the PIA.

Implementation: The Grama Panchayat concerned would be the Implementing Agency and implemented through watershed committee and Agricultural Officers utilising User Groups. However, Poverty Reduction Programme should be done only through the CDS set up. The Secretary of the Watershed Committee will be a paid functionary of the Watershed Committee. The expenses of the Secretary of the Watershed Committee will be met from the administrative support to the PIA. The Secretary will be responsible for the following tasks

Convening meetings of the Grama Sabha, Watershed Committee for facilitating the decision making process in the context of watershed development project.

Taking Follow up action on all decisions.

Maintaining all the records of project activities and proceedings of the Grama Panchayat, Watershed Committee and other institution of the watershed development project.

Ensuring payments and other financial transactions.

Signing the cheques jointly with the WDT nominee on behalf of the watershed Committee.

If the watershed is implemented by NGO the decision whether the Secretary of watershed committee is to employed or not will be taken by the watershed committee. 

Selection of Beneficiaries: Selection of beneficiaries would be in the presence of watershed Committee based on eligibility criteria and prioritization criteria after which the list should be approved by the watershed Grama Sabha.

Measurements Asst. Engineer/Asst.Executive Engineer LSGD or Soil Conservation Officer, Department of Soil Survey and Conservation shall provide the technical support including measurements for effecting payment of works. 

Time Period:

The Time Period fixed for completion of the Watershed Project is 3 Years starting from the issue of administrative sanction.  

Time schedule:

a.            Communication of district wise allocation             -           April

b.            PPR and annual plan preparation                            -           May

c.            Approval of PPR/Annual action plan                       -           May end

d.            DPR preparation                                                      -           June

e.            Approval of DPR and Annual action plan                 -           June end                    

f.             Implementation                                                      -           July to March

21% of the WGDP fund to be released in the first year, 44.5% in the second year, and 34.5% in the third year. The allotment to the second year should be after the utilization of 70% of the allotted amount in the first year and the third year amount to be allotted after the utilization of 70% of the second year allotted amount and 100% of first year amount. No separate gender component need to be implemented. Gender component should be integrated with the watershed projects while a section on Gender development may be added in the DPR. This will integrate the gender component with the DPR and project activities

Administrative Sanction for 2nd year / 3rd action plan for continuing watershed projects may be issued by DLCC based on the satisfactory performance of the previous years.

Self Help Groups:

The Watershed Committee shall constitute SHGs in the watershed area with the help of WDT from amongst poor, small and marginal farmer households, landless/ asset less poor agricultural laborers, women, shepherds and SC/ST persons.  These Groups shall be homogenous groups having common identity and interest who are dependent on the watershed area for their livelihood. 

User Groups:

The Watershed Committee (WC) shall also constitute User Groups in the watershed area with the help of WDT.  These shall be homogenous groups of persons most affected by each work/activity and shall include those having land holdings within the watershed areas.  Each User Group shall consist of those who are likely to derive direct benefits from a particular watershed work or activity.  The Watershed Committee (WC) with the help of the WDT shall facilitate resource-use agreements among the User Groups based on the principles of equity and sustainability.  These agreements must be worked out before the concerned work is undertaken.  It must be regarded as a pre-condition for that activity.  The User Groups will be responsible for the operation and maintenance of all the assets created under the project in close collaboration with the Gram Panchayat and the Gram Sabha. 

Flow of Funds:

Allocation of WGDP Funds to Districts: The Planning & Economic Affairs Department will allocate WGDP funds admissible to the District Collectors on intimation of WGDP Annual Outlay for the state by the Planning Commission. Government will make allocation of funds for forest and research projects after scrutiny and selection of suitable projects in Western Ghats Cell.

Administrative Sanction and Allocation of Funds to Grama Panchayats: In respect of WGDP funds allotted to districts, the District Collectors will issue Administrative Sanction for WGDP projects approved by the DLCC and release the project assistance directly to the Grama Panchayat which is to be transferred to the Watershed Committee immediately. 3.5% of the fund to is to be released to DPO for Co-ordination/Monitoring at different levels. The Administrative Sanction for 2nd &3rd year action plan for continuing watershed projects may be issued by the DLCC on satisfactory performance of preceding years. 21% of the WGDP fund to be released in the 1st year, 44.5% in the 2nd year and 34.5% in the 3rd year to the Grama Panchayats concerned.   

Allocation of Funds to watershed Committee: The Grama Panchayat Committee will treat WGDP assistance received from the District Collector as a Special Programme Fund to the Grama Panchayat and resolve to open a WGDP Account for the Watershed Committee in any of the nationalized bank/Co-operative bank (State Co-operative Bank/District Co-operative Bank) near the Watershed area. WGDP Account will be operated jointly by the Chairman and the Convener of the watershed Committee, and the amount may be released in the joint name of President and Convener of the watershed committee by the Grama Panchayat.

Payments to the Programme Implementing Agency: payments to the PIA will have to be approved by the Watershed Committee. The Agricultural Officer, before affixing his signature on the cheque, will obtain a copy of the minutes of the watershed Committee approving the payments due to the PIA. The Chairman and Convener of the watershed Committee should sign the copy of the minutes. All payments due to the PIA should be effected through Cheque only. The Agricultural Officer will be the custodian of the Cheque and pass book of the WGDP Account. Timely updating of the passbook etc will be the responsibility of the Agricultural Officer.

Project Completion Report

All the PIAs should submit a project completion certificate after completion of the projects in three years.

Utilization of interest

The interest earned may be utilized for the project activities in the consolidation phase for the maintenance of assets created in the project. Balance amount if available in the interest earned could be used for NRM activities.

Foot Bridge

The maximum amount to be used for foot bridges should be Rs. 4 lakhs. The name of Foot Bridge and approval should be issued at DLCC level. GPS reading also will be included regarding the assets generated in the project.

Foot Bridge will be constructed on the following conditions.

The Panchayat Raj Institution share of 10% should be ensured and the expenditure will be met from the allotment under Integrated development of Watersheds. The allotment should be utilized by the Grama Panchayat Secretary during the financial year itself.

The work should be executed according to the current P.W.D. schedule of rates and technical sanction from competent authority should be obtained before executing the work.

The maximum width of the bridge should be 1.5m Foot steps  (Min. 2) at both ends and hand railings at both sides should be constructed. The consent of land owners if any should be obtained and both ends of the bridge should be connected to Public footpath

A copy of completion and utilization certificate should be forwarded to Western Ghats Cell

Auditing:

There must be compulsory social audit through the Watershed Community as well as through independent agencies to be accredited for the purpose. All documents relating to the watershed development plan, its implementation etc. would be public documents available to any one for scrutiny or for taking copies.  Audit fee for WGDP activities may be limited to 0.5% of the project cost (WGDP grant).

Forest Sector Projects:

All the forestry activities under WGDP will be limited to treatment of forest watersheds only in any of the selected watersheds. The forestry component will be implemented by the Department of Forests and Wild life.

Research Projects:

WGDP funding for research projects will be limited to areas having relation to the objectives of WGDP. A committee consisting of chairman STED, Scientist-1 (KSCSTE), Additional Director Soil Survey, Chief Agriculture (SPB), Secretary (Planning)-Chairman, Joint Director-Convenor and Deputy Director Western Ghats Cell would select the projects.

The norms of KSCSTE will be followed in approving the projects supported under WGDP research grants. The maximum amount for individual projects and salary of the research project staff in the project will be followed as per the KSCSTE norms. The committee chaired by the Principal Secretary (Planning) will select and approve the projects. The maximum duration of the projects should not exceed three years. The projects in the applied areas alone will be supported for research projects. The suggested areas are shown below.

1.      Location specific technology refinement / adaptation

2.      Income augmenting projects

3.      Natural resource conservation and management

The committee can change or add new applied areas. The project proposal should include detailed technical programme with deliverables and phasing. All the PIs should submit half yearly, annual and project completion reports along with 10 copies of the project report. All the reports will be subject to external evaluation. A mid term assessment of projects will be done by an expert group for all projects.

Memorandum of Understanding:

The PIA will have to execute a memorandum of understanding with the District Collector/Secretary Planning in stamp paper worth Rs. 100/- (Rupees Hundred) for proper implementation of the project and utilization of the project fund as per the Action Plan approved for the project. Any violation of the MOU will warrant action for recovery of amount from the PIA.

Settlement of Claims:

Settlement of claims/bills/vouchers in connection with implementation of Watershed Projects will be made with the approval of the Watershed Committee. On strength of the recommendation of the Watershed Committee the bills/vouchers of the PIA can be passed affixing the signature of the Chairman and Convener of the Watershed Committee. The designated signatory of the PIA will make claims of expenditure/ advance payments. Payment will be released from the WGDP project Account only through Cheque countersigned by the designated signatory of the PIA, the Chairman and the Convener of the Watershed Committee

Documentation:

A maximum of 1.5% of the project cost can be utilized for effective documentation of WGDP activities. Implementation Agencies will have to submit to the Western Ghats Cell Photo Album and a short Video coverage of all important meetings, awareness camps, discussions, activities, works, livelihood support initiatives, impact indicators of the programme done in connection with the treatment of the watershed/implementation of other projects.

Allocation of funds for Forest based and research Projects: The PIA for forest based and research projects will have to submit the Grant in aid claims in three equal instalments to the Western Ghats Cell under Planning & Economic Affairs Department. The Western Ghats Cell will forward the bills to Planning (E) Department with the prescribed Scrutiny Report for sanction of the instalment amount. The Planning (E) Department in turn arranges sanction and countersignature of the bills by the Secretary to Government Planning & Economic Affairs Department.

Sanction in final installment of WGDP assistance: The District Collectors and other Implementing Agencies will have to ensure the prompt submission of progress report and other returns to the Western Ghats Cell. The Planning (E) Department and District Collectors will sanction the last instalment of WGDP assistance only on receipt of a clearance certificate to this effect from the Western Ghats Cell.

Furnishing copy of the sanction order to Western Ghats cell: The District Collectors and the Planning (E) department have to mark a copy of the sanction order to Western Ghats Cell for monitoring the flow funds under WGDP.

Intimation of the date of encashment to Western Ghats Cell: The PIA of Forest based and Research projects will have to inform the date of encashment of the grant-in-aid bills to Western Ghats Cell for monitoring the cash flow. The district Planning Officer and the Secretary of Grama Panchayat will inform the date of crediting the amount to WGDP Account of Watershed committee to the Western Ghats cell.

Utilization Certificate and Audit Report:

Utilization certificate for WGDP assistance will have to be produced by the PIA before 15th of April every year in the Performa furnished in Annexure-5. Audited report of WGDP accounts by a Chartered          Account should be furnished to Government before 30th April every year. The DLCC can prepare a panel of Auditors for this purpose. Special audit can also be conducted on request from the District Collectors/Western Ghats Cell.

Fixing of Responsibilities:

The chairman of the Watershed Committee, the designated signatory of the PIA and Agricultural Officer will be held responsible for any irregularity in operating the WGDP Account. It is the responsibility of all members of the watershed Committee to ensure proper utilization of the project fund by the PIA, (Programme Implementing Agencies) in achieving full and proper utilization of project assistance under WGDP.

Miss-utilization of funds:

Miss-utilisation/diversion of WGDP assistance will be viewed as a serious irregularity and if the PIA is found guilty of diversion/ misappropriation/ Miss-utilisation of WGDP fund legal action will be proceeded against them for recovery of amount and if it is an NGO it will also be black listed. The President and Secretary of the Non Governmental Organisation at the time of signing the MOU will be personally liable severally and jointly for the amount to be recovered (This may also be added)

Software Development

Software will be developed at the WGDP cell with the support of IIITMK/KELTRON for online monitoring of WGDP project activities. All the PIAs/DPOs have to enter the details for monitoring. GPS reading also will be included regarding the assets generated in the project.

Monitoring Arrangements:

The following monitoring arrangements would be in place.

(1)   10% of the watersheds will be selected for external monitoring at the state level identified agency.

(2)   WGDP Cell would arrange a monitoring system by expert agency.

(3)   The DLCCs should monitor the progress of works every month and send reports to Government in the prescribed Performa.

(4)   The DLCC should prescribe a schedule of inspection for different officials including the District Collectors and take follow up action on the reports in the meetings of DLCC.

(5)   Watershed Community, the Watershed Committee and the DLTC would also regularly monitor the progress of implementation in their periodic meetings.

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Western Ghats Cell
5th Floor, Annex-1 Building, Room No. 505 C
Secretariat, Thiruvananthapuram-01
Kerala State

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